The Side Trips Experience feature provides a simplified way for applicants to submit side trips as well as detailed itinerary information, such as transportation and accommodation. Administrators are also able to configure workflows to deploy items, kick off an approval request, and notify admins when side trips are created and saved.
This article covers the following topics related to Side Trip Experience:
In order to utilize the Side Trips Experience:
- You must be a Study Abroad and Travel Registry client with AlertTraveler® in use on both sites.
- Across Account must be configured, where the Study Abroad itinerary information flows into Travel Registry via AlertTraveler®.
Detailed Itineraries is setup from the "Admin" tab of the AlertTraveler® Settings page. To access that page, administrators must have the following permission:
- AlertTraveler: Settings
To enable Detailed Itineraries, from the "Admin" tab of the AlertTraveler® Settings page (AlertTraveler > Settings > Admin) click the radio button next to "Enabled" and save the page.
Once the setting is enabled, the "Add Detailed Itinerary Info" button will appear on applications for AlertTraveler eligible programs.
For offices using Terra Dotta Study Abroad, the Terra Dotta Travel Registry solution, and AlertTraveler® (installed on your site), the option to add detailed itinerary information will also appear in the "Itinerary" tab of an application. This feature allows Study Abroad applicants to submit detailed itinerary information the same way that a Travel Registry user would, offering a familiar interface from which to take action.
Within an Application
A "Create New Trip" modal appears after an applicant clicks on "Add Detailed Itinerary Info". From here, an applicant can enter important trip details. Additional details can be added, such as flight and hotel information.
After a detailed itinerary is added, the system creates the trip along with a subscription within AlertTraveler® and pushes the information to the Travel Registry account. The Study Abroad account serves as the child account to the parent Travel Registry account. This "parent/child" relationship affords risk offices the ability to manage all information from one location within Travel Registry.
Additional trips can be created with a click of the "+" icon next to "Itinerary Details".
Within the AlertTraveler Modal
Travelers are able to see, edit, and add detailed itineraries within the "Trips" card from the AlertTraveler tab of the applicant home page.
An admin is able to view these trips and travel details from within Application Admin Manager by using the "View as User" button. The details are also available in Analytics.