View activity related to the entire life of an agreement by importing the activity details! Keep all pertinent agreements details in one place by importing agreement activity, allowing the agreement management team to make sound decisions in regards to the agreement.
This article outlines the following topics:
Activity can be viewed for an agreement by visiting Agreement > Agreements > from the far right three-line menu for the agreement, Edit/Review > Activities.
Activity can be recorded in the following areas:
- International Students
- Visiting Scholars
- Site Visits
- Students Abroad
- Faculty/Staff Exchange
- Collaborative Presentation/Research/Publications
On this page, click the "Record Activity" button to manually record activity using the following interface. Once details have been entered, click "Submit" to save the activity to the agreement.
An agreement can automatically show activity from linked study abroad programs. To setup the automatic linkage, make sure the following steps are in place:
Link the agreement to a program: Visit Agreement > Agreements > from the far right three-line menu for the agreement, Edit/Review > Activities. In the middle of the page, under "Linked Programs" search for the study abroad program and select the related program.
- Verify applicant parameters: The site has applicant parameters for College, Department, and Major.
Activity is eligible to be transmitted when the following conditions are in place:
- An application exists for the linked program
- One or more of the application’s itinerary locations matches with the agreement location
- At least one day from the application itinerary is within the active dates of the agreement
- The applicant has values on their profile for College, Department, and Major
A background task runs multiple times per day to automatically import activity. The activity will show as:
Student abroad activity will be added per term per program
Multiple applicants with the same College, Department, and Major will be shown as one participant.
- Activity will be grouped based on the status of the application
Participated: the number of confirmed/accepted applications
Expressed Interest: the number of pending applications
Navigating to Agreements > Agreements displays a continually updated list of every agreement in the system. Clicking the three lines to the right of the agreement pulls up a menu to manage that specific agreement. Clicking 'Import Activities' allows you to import all activity related to the agreement.
Within the import window there is a Template available for download. This template must be used for the activity import to work but can be saved and reused; it does not have to be downloaded each time.
Once the file is ready, it can be uploaded via the drag and drop feature or via the Browse button.
After selecting the file, click 'Upload' to import the file.
Once the file is imported, you can view the results of the file by clicking the download icon.
Import File Requirements by Activity Type
The following fields in the agreements import file are mandatory for a successful file import:
|Column Header||Additional Information|
Must be one of the following, exactly as shown
|Term||Must match the terms listed in your site (not required for site_visit)|
|Year||2019, 2020, etc (not required for site_visit)|
|College||Must match the list in Agreements Admin > Settings > Site Configurations > Colleges.|
|Department||Must match the list in Agreements Admin > Settings > Site Configurations > Departments.|
|Major||Should match what's pulled from your SIS (not required for site_visit)|
|# of Participants||A number|
|# Expressed Interest||A number (not required for site_visit)|
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